Valentine’s Day is next week. That means that there are probably lots of new workplace romances just about to burst out all over your office.

What do you do? Ever consider a “love contract”?

What Exactly Is a Love Contract?

To protect itself from liability, an employer requires romantically intertwined employees to sign an agreement stating that (1) the relationship is 100% welcome, voluntary and consensual and (2) they will fully comply with the employer’s anti-discrimination and anti-harassment policies, including immediately reporting any and all harassment, avoiding nepotism/favoritism and working in a professional manner at all times.

The “Office Effect”

Such contracts were relatively rare and obscure until an episode on TV’s The Office in which Michael Scott was asked by his love-interest boss to sign one. Despite the rather humorous complications that followed, that episode apparently spurred HR folks all over the country to consider adding love contracts to their risk-reduction arsenal.

What Do YOU Think?

It seems I get lots of questions on this topic right around this time every year. This year, I thought I’d see how YOU feel.

What’s a Love Contract? To protect itself from liability, an employer requires romantically intertwined employees to sign an agreement stating that (1) the relationship is 100% welcome, voluntary and consensual and (2) they will fully comply with the employer’s anti-discrimination and anti-harassment policies, including immediately reporting any and all harassment, avoiding nepotism/favoritism and working in a professional manner at all times.

The Vote. The people have spoken and it’s virtually a dead heat. Of the 151 voters in day one of our poll, 77 (51%) said love contracts are a good idea. 74 (49%) believe they’re a bad idea. That’s a marked difference from the same poll we conducted last year, which had a 61-39 bad/good split.

My Thoughts. My rather negative view of love contracts was captured quite nicely here in Newsweek. In short, it seems to me that love contracts are a form of over-lawyering that basically forces HR to act as the love police. Effectively and consistently enforce your anti-harassment policies and you should be just fine.

A quote from the Newsweek article gives a bit more depth:

Consensual relationship agreements are just another case of “overlawyering,” says Mark Toth, the chief legal officer for Manpower North America, an outplacement and employment services company based in Milwaukee. “It forces [employers] to become the love police, consistently enforcing who’s dating whom,” Toth says. And he’s not sure if such contracts will necessarily protect companies from litigation. A subordinate signing a love contract might claim that he or she signed under duress or that harassment began after the contract was signed.

One can easily imagine the following conversation taking place in a company that adopts a love contract policy:

HR:  Hello, Greg.

Greg:  Hello.

HR:  I heard you’re dating Marcia. Is that true?

Greg:  No, actually I’m dating Alice.

HR:  Oh, really? I thought Sam was dating Alice.

Greg:  No, he’s dating Carol now.

HR:  Hmm.  I thought Carol and Mike were married.

Greg:  Did you hear that Bobby’s dating Cindy? And that Jan’s dating Peter?

HR:  I quit. (Hands him a stack of love contracts.) Congratulations — you’re our new Head of HR.  Get everyone to sign one of these.

Don’t let that happen to you.

(In the interest of fairness, some lawyers and HR professional are quite fond of love contracts. Check out some of the comments to yesterday’s poll and read the full Newsweek article to get other perspectives.)

What do you do? Ever consider a love contract?

What’s a love contract? To protect itself from liability, an employer requires romantically intertwined employees to sign an agreement stating that (1) the relationship is 100% welcome, voluntary and consensual and (2) they will fully comply with the employer’s anti-discrimination and anti-harassment policies, including immediately reporting any and all harassment, avoiding nepotism/favoritism and working in a professional manner at all times.

Such contracts were relatively rare and obscure until an episode on TV’s The Office in which Michael Scott was asked by his love-interest boss to sign one. Despite the rather humorous complications that followed, that episode apparently spurred HR folks all over the country to consider adding love contracts to their risk-reduction arsenal.

It seems I get lots of questions on this topic right around this time every year. This year, I thought I’d see how YOU feel.

The basic premise: workplace sex doesn’t just hurt the parties directly involved — it can also have collateral damage on the careers of high-achieving female employees who had nothing to do with the harassment.

Brand new research by the Center for Work-life Policy indicates that a woman will most likely fail to achieve executive status “unless she is sponsored by a powerful senior executive — who, more often than not, is male and married.” As the article points out, that is often “where sex enters the picture.”

Some of the key findings:

• 34% of executive women say they know a female co-worker who had an affair with her boss
• 15% of women at the director level or above say they had such an affair themselves
• 37% of those who know of an affair believe that the woman received a “career boost as a consequence”
• 70% of women (versus 61% of men) lose respect for a leader who has an affair
• 56% of women (48% of men) feel “animosity” toward the couple involved
• 65% of women (60% of men) believe that salary increases and other perks are traded for sexual favors
• 37% of women (39% of men) see a productivity drop in the wake of a workplace affair

What Should Employers Do?

You don’t have to be the workplace romance police. However, you absolutely should:

• have a policy that (1) clearly prohibits all forms of unlawful harassment and (2) contains a clear mechanism for reporting potential violations, including alternate paths when the alleged harasser is the complaining party’s boss;
• train all employees on the policy, with a special emphasis for managers on the dangers of workplace romance (particularly of the boss-subordinate variety);
• fully investigate all complaints of harassment, even if (1) the alleged harasser asks you not to and (2) the allegations are against the head of the company or a “superstar”-type employee;
• if the investigation warrants disciplinary action, take it (even if it means firing the CEO or superstar); and
• carefully consider any and all communications related to the investigation, particularly if they concern a high-profile employee (and discuss them with experienced legal and PR counsel).

If an employer fails to take any of the above action , it could easily wind up in court — possibly in a class action — and face humongous morale and productivity problems. Don’t let that happen to you.

To help ensure that you cover all the investigation bases, click here for our handy Investigation Toolkit. Click here for our handy “cheat sheet” on harassment law.